Copy of Event Rates & Services
You're planning an event!
We know how important it is that your event be a fun and memorable occasion for your guests. With our blend of classic old school music, there's sure to be a song for everyone during your dance party. We've also got you covered for classy jazz music during your cocktails and dinner.
We strive to be easy to work with by communicating quickly via email or phone, providing detailed contracts and invoices, and of course, delivering the highest calibre of musicianship for an engaging and fun entertainment experience.
Please take brief moment to read and understand the following information so that you are aware of all the awesome perks that come with booking our band!
Hiring us for your event is easy:
- Contact us to check availability
- Choose your package and services
- Complete the contract and pay deposit
- We will send you a questionnaire to gather all your event details
- Once we get your answers, we'll prepare a contract and invoice
- You sign the contract and pay a 25-50% deposit. 25% for bookings in the GVRD and 50% for bookings outside the GVRD.
- Select songs and finalize performance times
- A couple months before the big day, we will send you our current song list for you to choose the songs you'd like us to play
- We'll turn your selections into perfect set lists that will keep your guests dancing all night
- Enjoy the party
That's pretty simple, right?
This is the answer to question 2.
This is the answer to question 3.
But what do you get when you hire The Phonix?
Your personalized services include:
- An incredible performance from our highly engaging band, performing all your favourite soul, funk, R&B, Motown, Pop and Hip Hop classics. More info on band sizes and performance options below.
- Unlimited phone calls and emails
- Free tickets to our shows so you can experience the Phonix before you book
- Consultation to discuss your event logistics, timeline and music requests
- Site visit and walk through to discuss your vision, entertainment, sound system and lighting needs (within greater Vancouver)
- Communication with your venue representative
- 7-day prior follow up to confirm all details and logistics
- Help with planning and sourcing sound system needs for cocktails, dinner or any other part of the day
What happens on the big day?
- We arrive to setup roughly 3 hours before guest arrival (or earlier if need be)
- We will be finisehd setup 30-60 minutes before guests arrive
- We can arrange to play pre-recorded music on our sound system as guests arrive. We can provide playlists if you need
- Yes, you can use our sound system for speeches and dinner music, no extra charge. Our technician will happily man the dials to adjust background music volume as your speeches happen
- We kindly request that you provide a dinner for us and our technician roughly 60-90 minutes before our first set (applicable to evening performances)
- We perform your first dance then continue performing based on your desired schedule
- Typically, our packages include 3 x 50 minute sets of music with 15-20 minute breaks in between, all within a 4-hour window. We are flexible with our set and break times, and can adjust to your schedule.
- Yes, we can provide pre-recorded dance music to play through the sound system while we take breaks
- Yes, we can take on-site music requests - if you’d like to hear a song we don't play, we’ll find a recording and play it through the system
- We will happily continue playing music through our sound system for up to 30 minutes after our performance, for no extra charge. Keep the mood alive as your guests leave
- Once everyone is gone, we'll pack up and load out our equipment in about 30-60 minutes.
“The Phonix was great to work with - from the first email to the final song they played. The band was happy to tailor their entire set list and set times to meet our needs...even during the event. Their set went off so well that we even had competing companies in our industry ask about how we were able to hire such a great band. Really, I can't say enough good things about the band. In an age where it is easy to create websites and social media pages that promise big things, it is very rare to find a group of performers that surpass the hype. The Phonix did it....believe everything you read!”
- GORE MUTUAL
Our Event Entertainment Services
Our flagship band is our 9-piece Dance Band. This size band is what it takes to most accurately and authentically reproduce the old school music that we specialize in. Wedding couples love our 9-piece band for the incredible 3-piece brass section (trumpet, tenor sax and baritone sax), two soulful lead singers and punchy rhythm section. Over our 9 years of performing, we have carefully curated a repertoire that will pack a serious punch for the dance floor and leave your guests talking about your party for years to come!
We also offer a 7-piece version if you are facing budget or space constraints. This configuration is similar to the 9-piece, but does not include either of the saxophones.
What's the cost?
We work tirelessly to put together and maintain a group of musicians that is more than just a bunch of people playing instruments. Due to our 9 years of performance experience and 7 years as a house band, our band members now have a unique chemistry that is the secret sauce in our recipe for a highly engaging, interactive and memorable show with a perfect flow and a polished look.
ENTERTAINMENT SERVICES
Choose a dance band and then some add-ons.
--------- Dance Band ---------
7-Piece Band
Less footprint, but just as much fun. Includes trumpet, two lead singers, piano, guitar, bass and drums.
-3 x 50-minute sets in a 4-hour window.
9-Piece Band
Our best high-energy, interactive dance party. Includes our 3-piece horn section, two lead singers, guitar, piano, bass and drums.
-3 x 50-minute sets in a 4-hour window.
--------- Add-On Services ---------
Solo Musician
Be different. Add a unique twist to your event registration, lunch or coffee break with a skilled guitarist or pianist.
- 60 minutes or longer
Cocktail or Dinner Jazz Trio
Nothing says "classy" like jazz. All your favourite standards brought to life with piano, bass and light drums.
-Up to 90 minutes.
-Purchase additional hours for a fee
Cocktail or Dinner Jazz Quartet
Add some sultry saxophone or trumpet to the Jazz Trio. Now that's some sophisticated background music!
-Up to 90 minutes.
-Purchase additional hours for a fee
--------- Sound Reinforcement & Lighting ---------
Mini Production
A compact sound system and small lighting rig suitable for crowds as large as 60. If your crowd is tiny, we can likely downsize to this option and save you some money.
Production
All the audio and lighting provisions to make our band seen and heard in crowds of up to 300.
-Included with 7 or 9-piece dance band
-Dedicated audio technician for up to 10 hours
-Larger crowds will require more sound equipment for a nominal fee
Custom Sound
We provide a sleek and elegant sound system and vocal microphones. Perfect for your luncheon, presentations or conferences.
-Cable for connecting iPod audio
-Technician for setup, operation and tear down
-Customizable for any crowd size
-Discounted rates when combined with dance band
-Rates vary based on length of call